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Graduate Student Travel Policy
Selection Criteria
The Department of Communication has access to some funds to
support graduate student travel to scholarly conferences for
presenting papers. Graduate students interested in requesting
financial assistance with their travel can submit a formal
request (HTML
| Word) to the
Department for these funds. The Department chair and Graduate
Studies Committee evaluate these requests to determine which
may receive funding. In all cases, the following criteria are
employed:
To be eligible, applicants must meet the following criteria:
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Applicants must be students
in the Department of Communication's graduate program both
at the time of application and at the date when they will
be presenting their work. Presentation/application during
summer quarter does not require summer registration. |
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Applicants should
have a full paper accepted. Serving as a panelist usually
is not enough to qualify. If you are presenting a major,
invited paper as part of a panel, please supply written
information about the rigor of the selection process. |
Following the guidelines established by the Graduate School,
priority will be given to proposals that meet the following
criteria:
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Ph.D. students or M.A. students
in the second year. |
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Students who are
the sole authors of a paper, rather than a co-author. Among
co-authored papers, priority is given to those where the
student is the first author. (Note that if more than one
student is requesting funds to present a jointly written
paper, please submit your requests together; it’s possible
that each will receive a smaller stipend. Alternatively,
you might decide which one author should travel to the meeting
to present the paper. It is quite common for one person
to present a paper that has multiple co-authors.) |
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Students presenting
papers at major national and international meetings, rather
than regional ones. |
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Students whose papers were
selected through a rigorous process (e.g., selection based
on a full paper rather than an abstract; papers selected
competitively). |
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Students without prior travel
support that academic year and, if funds are low, the previous
year. |
Request Procedure
To request travel support, print out and complete the Travel
Request Form (HTML
| Word). You
may find it helpful to print out the procedures listed below.
- Gather the following materials to support your travel request:
a copy of the full paper and the letter accepting your paper
for presentation.
- Find a faculty member to sponsor your request. The faculty
member should be your adviser or the instructor for the course
in which the paper was written. Ask the faculty member to
forward a brief email note directly to the Graduate Program
Coordinator supporting your request.
- Print out and complete the Travel Request Form (HTML
| Word). Fill
out this form as completely as possible and place it in campus
mail for Patricia Moy, Graduate Program Coordinator.
- Once your request and the faculty sponsor note are sent,
the Graduate Program Coordinator and/or the full Graduate
Studies Committee will review the request and make a recommendation
to the Chair of the Department, who makes all final decisions
on travel.
- Wait patiently for notification. A couple of weeks after
submitting your travel request, you should hear from the Department
Administrator as to whether your travel request
has been approved and, if so, for how much.
If approved, you will need to work closely with the Department
Administrator and other staff to plan the best way to use your
travel award. The Department usually cannot support airfare
AND lodging, food, registration, etc., as these expenses can
be substantial.
How to Request Reimbursement (after Receiving
Award)
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All travel must be pre-approved.
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You always need
your receipts. |
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Please check with
administrative office staff before purchasing airline tickets
to learn of your reimbursement options. |
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Stay in close contact with
the office staff throughout the process. |
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